Guidelines for Presentations

📍 Venue

University of Bamberg
Auditorium Building
Markusstraße 8a, 96047 Bamberg, Germany

All ECIL 2025 sessions will take place at this location. Please consult the Conference Program for exact room assignments and time slots.

Rooms used for presentations:

  • MG1/00.04
  • MG2/00.10
  • MG2/01.10
  • MG1/02.05

🔑 General Guidelines for All Presenters

  • Presenters are encouraged to remain for the entire conference and engage in both academic and social events to foster a vibrant media and information literacy community.
  • The conference language is English. Speak slowly and clearly, as many attendees are not native speakers.
  • Use clear, well-designed visuals with minimal text and strong visual storytelling.
  • Avoid accessing the Internet during your session — please use screenshots instead.
  • Arrive 10 minutes early, upload your presentation to the local computer, and introduce yourself to the chairperson.

📄 Paper Presentations

  • Time: 20 minutes presentation + 5 minutes discussion
  • Discussion follows each presentation unless the chair directs otherwise.
  • Equipment: projector, screen, and computer in each room.
  • Participants have your abstract — avoid repeating it on slides or orally.

🛠️ Best Practice Presentations

  • Time: 15 minutes presentation + 5 minutes discussion
  • Same setup and guidelines as paper presentations.

🌟 PechaKucha & Poster Session (Plenary Format – 2 hours)

This combined session includes both dynamic lightning talks and a networking-friendly poster display:

  • Opening Remarks
  • PechaKucha Talks (6 presenters)
    Format: 20 slides × 20 seconds, auto-advanced
    Duration: 6 minutes 40 seconds per talk
  • Lightning Poster Pitches
    Duration: 3 minutes per pitch (no slides)
  • Poster Stroll & Networking
    Following the lightning poster pitches, participants are invited to engage in informal interaction and discussion with the presenters during a dedicated poster stroll and networking segment.

🖼️ Posters will remain on display throughout the entire conference, allowing continued consultation and conversations beyond the scheduled session.

🖼️ Poster Presentations – Printing & Format

  • Maximum size: DIN A0 (59.4 × 84.1 cm) — portrait orientation preferred
  • Prepare your poster as a single sheet for easier mounting

Required elements:

  • Title
  • Author(s)
  • Affiliation(s)
  • Contact information
  • References in APA style

📝 Design Tips:

  • Avoid dense text blocks
  • Use minimum 24 pt font for readability
  • You may bring handouts for interested participants

🧑‍🏫 Workshops

  • Duration: Flexible — presenters are free to structure their session as they wish
  • Standard AV equipment (projector, screen, computer) is available
  • Facilitation kit: The kits contain basic facilitation materials like cards in various colors and sizes, facilitation pens, pins, magnets, masking tape, name tags, whiteboard markers.

🎓 Doctoral Forum

The Doctoral Forum includes 5 presentations, each allocated 25 minutes (including presentation and discussion), for a total of 125 minutes.

  • Format: 15–20 minutes presentation + 5–10 minutes discussion (flexible within the 25-minute total)
  • All presentations follow the same time allocation
  • Standard presentation equipment is available in the room (projector, screen, computer)
  • Please avoid repeating content already present in your abstract
  • Use clear, accessible visuals to support your talk (see general guidelines)

🎤 Instructions for Chairpersons

  • Arrive at your session room at least 10 minutes before the session starts
  • Review presentation order and timing with speakers
  • Ensure sessions:
    • Start and end on time
    • Follow allocated durations strictly
    • Allow for smooth transitions and discussions

Refer to session types for time limits:

  • Paper: 20 + 5 min
  • Best Practice: 15 + 5 min
  • PechaKucha: 6:40 min (fixed)
  • Poster pitch: 3 min
  • Doctoral Forum: 25 min
  • Workshop: variable